We are looking for a competent Executive Secretary to support high-ranking officials in our company. He will be the one to organize and maintain the executives schedule and assist them by performing a variety of administrative tasks.
- Maintain executives agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Make travel arrangements for Chairman
- Handle confidential documents ensuring they remain secure
- Prepare invoices or financial statements and provide assistance in bookkeeping
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
Required Candidate profile
Executive secretary must be quick professional with great time-management and multitasking abilities. It is with his diligence and competence in the work that executives can focus on their managerial responsibilities without worrying for other tasks.
The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.
Looking only for Male candidate.
Tamil (Speak, Read & Write) is mandatory.
Chennai candidates highly preferred.